eZine September 2009

Comment

What value does an organisation get from sending people to conferences?  We assessed the value of supporting a delegate to a good conference following this month's annual Institute of Hospitality in Health Care meeting in Sydney.  We concluded that we should be able to see ROI in one or more of:

  • Operational performance improvements;
  • Application of best practices;
  • Increased awareness of, and pro-action to benefit from, regional and global trends;
  • Sharing and applying new knowledge;
  • An enthused and re-charged staff member who returns ready to rev up everything in sight.

The IHHC conference was excellent and gave every organisation represented there the opportunity to benefit in all those ways.   Food Management always sends one or more delegates to this conference, knowing that we'll meet many dozens of people who share our professional interests and concerns, who'll share best practices and expand our horizons.   Our summary of the 2009 conference focuses on some of the sustainability papers.

What's IHHC, you ask?  It's an Australian professional organisation for support service managers and personnel in health and aged care.  Its conference programmes have material for all support service disciplines. 

Tip - Water Footprinting

"When so few people attend a presentation on this topic it's probably because they think they know everything, they don't know anything, or they think it's not important.  All three are terrifying.".  These were the introductory comments of the of the speaker on "Carbon trading - business as usual is no longer an option", to his audience of five at IHHC.  (The other several hundred missed one of the best papers of the conference.)  We're in the era of carbon trading and everyone needs to know what it is, why it's important, and how it will affect their business, whether they agree with the concept or not.  Equally as important, but predicted to hurt us sooner, is our water footprint. Click here.  Soon we'll all be measuring and comparing water footprint KPI as well as water consumption KPI, and best practice improvement will be hot. 

Water footprinting's importance means we should see research and conference topics like "comparative water footprints in cleaning/laundry/linen services" and "managing the water footprint of the menu".  As responsible professionals we need to start thinking about and discussing these issues and sharing best practices.

Whilst on water - did you know that each 500 ml glass of water served uses about 1.9L of water (in the glass, plus ice and washing water)?  The restaurateur who did this calculation now serves water only to customers who request it. Click here.  In health and age care we won't be rationing drinking water but for sure we'll be monitoring the drips (water and human), recycling water wherever possible, and ensuring equipment purchase criteria include water conservation and recovery.   

Trend - Room Service

Room or bedside service is a huge patient satisfier.  The service ranges from a 24 hour menu available on demand, to meals at regular hours delivered by the person who took the meal order.  Key success factors that make a patient feel like a valued customer are personal service and the short lead time between ordering and receiving a meal. For managers considering a change to bedside or room service the trade-off decision will usually be "higher labour cost or higher patient satisfaction?". 

Results from hospitals that have introduced room service are reported as:  Click here.

  • Customer satisfaction increases, up to 90-95%;
  • Nursing staff time is freed up because meals are served by food service staff;
  • There is a marketing and competitive advantage for hospitals with private patients or a private component to care.

Advantages to food services are reported as:

  • Lower unit meal costs (less food waste);
  • Better relationship between patient and food service;
  • Fewer meal errors;
  • Improvement in accuracy of special diets (= better nutrition outcome);
  • Higher morale amongst food service staff;
  • More opportunity for income in hospitals with private patients or a private component to care.

Question -Does room service have best practice components that other support services could benefit from? Are there ways that the principles of personal service, short lead time between ordering and receiving a service, the opportunity to choose, could be applied in other services?  We think it's worth exploring.

Best Practice - Valid Benchmarking

Benchmarking is finally becoming part of accountability in health care, if IHHC conference speakers are any guide.   The best practice we want to emphasise in this newsletter is valid, methodical benchmarking, following the procedures we outlined in the benchmarking workshops we did with IHHC in 2006.  Checklists that outline sound development of KPI and benchmarking procedure are worth re-visiting, and KPI proposed by workshop participants in different support services might give you some ideas for useful measures within your service. If you want food service KPI and benchmarking, don't forget Food Management Benchmarks.  That's our fantastic benchmarking database to which you can subscribe and get regular results for internal or external benchmarking.

Technology - OpenOffice

The writing has been on the wall for some time and now we're doing it - moving from Microsoft Office to OpenOffice.   You may ask why - the answer is that it's free, it can be installed on as many computers as you like, it's easy to use, it's being improved continually, there's no vendor lock-in, you can create pdf files, and it's Open Source.  In addition, installs are available for Windows, Linux and Mac OS X.

Large organisations are migrating to OpenOffice, proof that it is a mature and reliable product.

Who's using OpenOffice? - Click here.

Our Featured Service  - Food Services within Clinical Services Planning

How are you going to feed your patients in the next 20 years?  Do you know your equipment and space requirements?  How many staff will you need?   What's it likely to cost?

Food Management can help you assess food service options, capital and operating costs for the next twenty years. We have the experience and software tools to objectively analyse your requirements.  Our analysis will show you clear, understandable options and costs, give you confidence that you have all the information necessary to make an informed decision, and ensure you get the best benefit and cost outcomes for your future foodservice operation.  Contact us.

We recently did this exercise for one of NZ's large district health boards.

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